About Us: GE Oil & Gas is a world leader in advanced technology equipment and services for all segments of the oil and gas industry, from drilling and production, LNG, pipelines and storage to industrial power generation, refining and petrochemicals. GE Oil & Gas also provides pipeline integrity solutions, including inspection and data management, and designs and manufactures wire-line and drilling measurement solutions for the oilfield services segment. Oil & Gas is present in Germany with development, production and sales units at various locations.
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Role Summary: The ITO and Invoicing specialist will be part of the services team and provide daily execution of required services quoting, ERP inputs, follow up to PO and later invoice of completed jobs. Cost and sales price calculation, tracking and analysis.
Essential Responsibilities: Quoting to internal and external customers:
Interaction with internal and external customers
Cross functional evaluation of scope of supply
Creation of cost models
Creation of quotations including definition of scope of supply and timeline.
Orders booking in GE system:
Ensure timely creation of Sales Orders for equipment in GE Systems (SAP) as communicated by operations team.
Ensure timely creation of Service Orders for service activities in GE systems (SAP) as per the contract and as communicated by the operations team.
Generate monthly system reports to show new orders and backlog (orders booked not invoiced) and send them to Finance and operations.
Service Entries in ERP Systems:
Understand the contractual scope of work and T&Cs especially those related to service entries and invoicing.
Ensure timely and accurately creation of service entries for all customer related jobs based on service reports received from the teams
Upon full approval of the Service Entries, trigger the invoicing in SAP system.
Ensure close coordination with Operation teams to ensure no leakages where work done but not invoiced.
Must work efficiently towards reducing lapse days between work completion and Service entry and approval.
Maintain proper records and backup files in line with GE policies and obtain all required approval for any exception as per GE approval matrix.
Constant follow-up with customers (meetings, calls and emails) to push for approvals of service entries and resolve any issues proactively.
Work with Finance to reconcile current month revenue vs forecast (QMI) and analyze the difference and challenge operations and provide finance with prepare backup for manual accruals if needed.
Ad hoc support on analysis as required
Order entry, follow up and closure of RMA Repair-Process
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