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Executive Assistant-O&G North America DTS Region Leader

  • GE Oil & Gas
  • Experienced
  • Posted 1/27/2017 9:56:49 AM
  • 2835873
  • Job Function: Sales
  • Business Segment: Oil & Gas Regions
Location(s): United States ; Texas; Houston


About Us:

GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

Why join one great company when you can join many? We’re passionate about making life better with new ideas and technologies. Experience personal growth and competency development as part of the GE team.

GE Oil & Gas is a world leader in advanced technologies and services with 43,000 employees in more than 100 countries supporting customers across the industry—from extraction to transportation to end use. Our unrelenting commitment to the environment, health and safety, quality and integrity defines us: it’s The Way We Work. We develop smart solutions for our customers across the oil and gas value chain delivering the innovation, customized service solutions, training programs and technology that helps them to maximize their efficiency, productivity and equipment reliability. We partner with our customers to develop their next generation workforce; help them to fully benefit from the megatrends of natural gas, the growth of subsea and hard-to-reach reserves and the revolution in asset health management.Learn more about GE Oil and Gas Today!

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GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:
As Executive Assistant you will support the DTS North America regional leader in several day-to-day activities. You will leverage your problem solving ability to resolve issues through immediate action or planning and you will also contribute to some medium and long term projects that will be key to the success of the region.

Essential Responsibilities:
In the role of Executive Assistant-DTS North America Regional Leader, you will:

  • Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the regional leader
  • Establish and maintain strong communication links with the NAM Commercial Team, Group, Division, and Department level administrative personnel
  • Proactively coordinate the regional leader’s calendar, which is comprised of a heavy meeting schedule and extensive travel
  • Make complex travel arrangements and coordinates itineraries
  • Process T&L expenses
  • Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts
  • Direct business contacts to appropriate managers
  • Prepare presentations, reports, spreadsheets, meeting minutes and other business information
  • Assist in managing expense accounts and budgets
  • Prepare communications such as organization announcements and newsletters
  • Provide discrete and confidential coordination of sensitive company information
  • Track and prepare reports for sales programs, Initiatives and Campaigns
  • Work with Commercial Finance to run Deal Machine (SFDC) reports, analytics and support QMI activities
  • Provide support to the DTS Commercial team as directed by the Region Leader
  • Use discretion in interfacing with all levels of individuals, internally and externally
  • Anticipate needs and accomplishes responsibilities without direction
  • Prepare, evaluate, and edit incoming and outgoing communications for the executive
  • Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments

    Qualifications/Requirements:
  • Associates Degree from an accredited college or university
  • Minimum 6 years of experience in an executive assistant position

    Eligibility Requirements:

  • Ability and willingness to work overtime, weekends and holidays, as required
  • Ability and willingness to maintain confidentiality of highly sensitive information
  • Ability and willingness to work a flexible schedule when necessary
  • Ability and willingness to prioritize and anticipate needs
  • Ability and willingness to deal with ambiguity and handle stressful and difficult situations with composure
  • Ability and willingness to balance workload under short deadlines and changing priorities in a fast paced environment

    Desired Characteristics:
  • Bachelor’s Degree from an accredited college or university
  • Strong oral and written communication skills
  • Strong interpersonal and leadership skills
  • Knowledge of GE policies / procedures
  • Knowledge of SFDC or similar CRM
  • Proficient in Microsoft Applications (PowerPoint, Word, Excel)
  • Strong organizational skills and exceptional attention to detail and accuracy

    GE looks for innovation everywhere. For 130 years, GE has been at the forefront of innovation, but finding solutions to the world's biggest problems has never been more important than right now. Join us today and become an essential part of the solution! Not just imagining. Doing. GE works.
    Start your career on the right path. Join our results-oriented team at GE Oil & Gas today!

    Locations: United States ; Texas; Houston

    GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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