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Executive Assistant

  • GE Oil & Gas
  • Experienced
  • Posted 2/3/2017 8:54:20 PM
  • 2842034
  • Job Function: Marketing
  • Business Segment: Oil & Gas Digital
Location(s): United States ; California; San Ramon


About Us:
GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:
This role provides primary support to the Chief Marketing Officer & Global Head of Operations & Strategy for Oil & Gas.

Essential Responsibilities:
In this role. you will:
  • Establish and maintain strong communication
  • Organize and manage daily schedules, coordinate meetings and appointments, including interacting with all levels of managers and assistants
  • Make complex travel arrangements and coordinates itineraries
  • Reconcile Travel and Living (T&L) expenses where requested
  • Coordinate meetings and appointments for all off-site meetings (e.g., staff meetings)
  • Review, check, proofread and correct, if necessary, the content of various records, reports and forms assuring accuracy and completeness of the information prior to dissemination or further use of the data to produce various reports
  • Complete regularly assigned and ad-hoc project work specific to designated area , including, but not limited to such assignments as: organizing special meetings and events, conducting cost analysis, analyzing administrative business processes for improvements
  • Provide discrete and confidential coordination of sensitive company information
  • Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments


Qualifications/Requirements:
Basic Qualifications:
  • Bachelor’s degree from an accredited university or college (or a high school diploma / GED with a minimum of 5+ years of experience in an executive or administrative assistant position)
Eligibility Requirements:
  • Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job
  • Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen
  • Must be willing to travel
  • Must be willing to work out of an office located in San Ramon, CA


Desired Characteristics:
  • Willingness and ability to work a flexible schedule when necessary
  • Proficiency in Microsoft Outlook, PowerPoint, Excel and Word
  • Impeccable organization and efficiency skills; strong attention to detail
  • Team-player, strong interpersonal & leadership skills
  • Clear, concise and articulate communication skills - verbal, written and listening
  • Able to take on emergent tasks, work flexible hours as required
  • Self-sufficient and self-motivated
  • Works with little supervision, identifies opportunities and executes on projects to improve organization and efficiency of manager and team
  • Ability to deal with ambiguity and handle stressful and difficult situations with composure
  • Knowledge of GE policies / procedures
#DTR


Locations: United States ; California; San Ramon

GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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