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Administrative Assistant- HR & Legal

  • GE Capital
  • Experienced
  • Posted 5/8/2017 3:13:17 PM
  • 2885875
  • Job Function: Human Resources
  • Business Segment: Capital Industrial Finance
Location(s): United States; Illinois; Chicago


About Us:
GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:
This person will support 2 executive level clients. Proactively support the administrative needs of the team; independently carrying out all assigned responsibilities and balancing the broad, varied and complex needs of multiple individuals. Become an active member of the functional teams supported and help facilitate execution of annual team goals. Provide back-up support to other administrative staff, as needed

Essential Responsibilities:
  • Proactively support the assigned leaders and their teams by independently handling all assigned duties, taking direction from and balancing the needs of multiple staff members.
  • Handle confidential data and matters in a discreet and professional manner.
  • Maintain and coordinate calendars, schedule appointments and meetings (including both onsite and off-site conference arrangements), arrange travel schedules, travel itineraries, reconcile T&L expenses.
  • Develop PowerPoint presentations, type letters, memos, charts, reports, proposals, agreements, or other types of correspondence and maintain records of all documents.
  • Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed.
  • Manage a wide range of general administrative services including: telephone coverage, documentation management/file set up and maintenance, photocopying, ordering office supplies, invoice processing.
  • Communicate with internal and external persons and act as buffer, including screening, prioritizing and directing inquiries to appropriate resources in cases where personal contact with executives is not necessary or appropriate.

    Qualifications/Requirements:

      Basic Qualifications:
    • High School Diploma or GED with a minimum of 3 years related administrative work experience
    • Proficient in office management & current computer/office communications technologies.
    • Strong MS Outlook, PowerPoint and MS Word skills with ability to deliver superior quality products at high speed, ability to use all complex product functions to do so.
    • Flexibility and willingness to work extended hours as circumstances dictate


      Eligibility Qualifications:

    • Must submit your application for employment through gecareers.com to be considered (Internals via COS)
    • Must be 18 years or older
    • Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and
      background check.
    • Must be willing to work out of an office in Chicago, IL
    • Must be willing to travel up to 10%
    • Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening

      Desired Characteristics:
    • GE Capital experience.
    • 7-12+ years of experience in an administrative assistant role
    • Bachelor’s degree in business related field.
    • Experience in large corporate environment.
    • Must have exceptional organization skills.
    • Must be highly effective at prioritizing high volume of assignments.
    • Must have exceptional follow-up and follow through skills.
    • Must have strong interpersonal skills Excellent communication skills – written and oral.
    • Self-starter and proactive problem solver who able to work independently with minimal direction.
    • Experience working in a non-structured, fast-paced, challenging and ever-changing work environment.
    • Proven ability to thrive under pressure and willingness to handle significant workload (able to multi-task/juggle workload effectively).
    • Process and project management skills - ability to manage broad agenda, track and monitor progress against its completion; anticipate agenda changes and proactively address potential conflicts

      Locations: United States; Illinois; Chicago

      GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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