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Role Summary: The Facility Administration Support will exist within the PII Pipeline Solutions business. This role will be responsible for defined work or projects with moderate complexity. In this role, you will follow an individual work plan, meet day-to-day short-term objectives, and resolve issues through immediate action or short-term planning.
Essential Responsibilities: In the role of Facility Administration Support, you will:
Provide administrative support for members of the management team
Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information
Assist with development of presentations, agendas, correspondence and memoranda for a variety of internal customers and create charts, reports, and correspondence using the Microsoft toolkit
Be responsible for the coordination of meeting rooms, and work with internal customers on meeting agendas and events planning when necessary
Review and respond to emails and phone calls from personnel across the business as required, using discretion and judgment in gathering and conveying pertinent information in a timely manner
Handle confidential and sensitive material and critical assignments in a professional, discrete manner
Prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style using all parts of speech
Supervise purchase of office administrative supplies following procedure
Assist Data Analysis Team Leads in customer deliverables (copying data, making the labels, e-delivery attachments and inputs)
Create Purchase Requisitions / Orders and line releases for emergency services (plumber, HVAC, Electrician, gen contractor repairs)
Manage ID badge system and ensure security of entry to site; monitor visitors, contractors and visiting employees
Monitor utility charges
Assist with special projects as necessary and requested from supervisor and/or members of management team
Associate’s Degree from an accredited college or university (or High School Diploma / GED from an accredited school or institution and a minimum of 4 years of experience in an administrative role)
Minimum 2 years of experience in an administrative role
Ability and willingness to have flexibility with overtime on short notice, as required
Positive-can do attitude and willingness to support all functions within the business
Ability to effectively interface with all levels of the organization
High level of proficiency in Word, Excel, PowerPoint and Outlook
Able to adapt to ever changing priorities
Strong organizational, time management and prioritization skills emphasizing attention to detail
Ability to work independently with minimal direction
Resourceful, proactive, assertive, detail oriented, energetic, with flexible attitude
Ability to work well in team environment and to perform under pressure and against tight deadlines
Ability to support multiple projects and balance conflicting needs
Knowledge of GE processes and procedures
Prior experience with purchasing functions such as Purchase Requisitions and Purchase Orders
GE looks for innovation everywhere. For 130 years, GE has been at the forefront of innovation, but finding solutions to the world's biggest problems has never been more important than right now. Join us today and become an essential part of the solution! Not just imagining. Doing. GE works. Start your career on the right path. Join our results-oriented team at GE Oil & Gas today!
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