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Project Doc Controller & Software Key-User

  • GE Power
  • Experienced
  • Posted 8/16/2017 4:34:38 PM
  • 2928742
  • Job Function: Project Management
  • Business Segment: Power Steam Power Systems
Location(s): Malaysia; Kuala Lumpur


About Us:
GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

Role Summary:
Key User for the Asia region for the in-house GE proprietary software (€MTA€) and in addition as the documentation controller will be responsible for the setting-up databases and modules in the tool MTA€ and feed the tool. He/she will report to the Project Director.

Essential Responsibilities:
This role will cover two main domains:
1) Key User for the Asia region for the in-house GE proprietary software (MTA). MTA is an in-house GE development (web-based database) used for Projects documentation management (engineering drawings as well as project documents), projects communications management, projects risks and opportunities management, projects material ordering and delivery tracking and more. The key user will be the focal point for the Asia region to troubleshoot the tool, support the users in the region, set-up modules and databases, report to the development team in France proposed improvements and issues, train users. MTA in-depth training will be provided in France.

- Be the central focal point and expert for MTA, supporting all users in ASIA region.
- Communicate with the development team in France.

2) Documentation controller
In the context of a large EPC-type project (>1B USD) of the building of a coal-fired power plant the documentation controller will be responsible for the setting-up of the databases and modules in the tool MTA€ and feed the tool. He/she will report to the Project Director based in Kuala Lumpur. He/She will interact with all Project Management Team members, located in several places globally as well as the Site team.
He/She will be responsible for managing company documents while also ensuring their accuracy, quality and integrity.

- Proper management of the documentation in MTA, as per Contract requirements.
- Filing, sorting, releasing, controlling and tracking of all documents. (to/from Client ; to/from vendors ; internally within GE). Safeguard information and retrieve data upon request.
- Reporting status to Project Director / Client. (Deliverables progress, Procurement progress, Delivery to Site progress)
- Support Project Management Team in sorting and filing files.
- Ensure confidentiality of documents where appropriate, Protect interests of the Company.
- Archive inactive documents, superseded or cancelled.
- Create templates when required.
- Provide support to project management team in developing and maintaining documents such as minutes of meetings, procedures and specifications.

Qualifications/Requirements:
This role will cover two main domains:
1) Key User for the Asia region for the in-house GE proprietary software (MTA).
- Proficient using IT tools with proven satisfactory experience in databases management and users™ support;
- Knowledge in html language beneficial;
- English language (oral and written);
- Curious to learn and communicate easily;
- Occasionally stressful environments to be managed;
- High School diploma / Bachelor degree preferably in Documentation management;
- Already worked as expert in database management and/or documentation control (>3 years)
- IT proficient;

2) Documentation controller
- Autonomy, self-directed, independent;
- Rigor and discipline
- Reliable and accurate;
- Repeatability of tasks without errors;
- Detailed oriented;
- Fast with IT tools and can manage multitasks;
- Manage fast-paced and deadlines driven environments;
- Team player, trustworthy.
- Energy / Power Industry environment is beneficial (understanding of jargon)

Desired Characteristics:
- Ability to prioritize;
- Multi-tasking and time management;
- Able to communicate with various stakeholders at various levels in the Project organization (Project Managers, Engineers, Vendors, Clients)
- Proficient with Windows and Pack Office (Word/Excel/Power Point)

Locations: Malaysia; Kuala Lumpur
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