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Executive Administrative Assistant

  • GE Power
  • Experienced
  • Posted 1/24/2017 4:16:48 PM
  • 2793488
  • Job Function: Information Technology
  • Business Segment: PWR Power
Location(s): United States ; California; San Ramon


About Us:
GE (NYSE: GE) is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. GE is organized around a global exchange of knowledge through which each business shares and accesses the same technology, markets, structure and intellect. Each invention further fuels innovation and application across our industrial sectors. With people, services, technology and scale, GE delivers better outcomes for customers by speaking the language of industry.

Predix is the world’s first and only cloud-based operating system built exclusively for industrial companies. It is now available for licensing externally beyond GE across a broad range of industries to manage and optimize both GE and non-GE assets. As the only industrial strength OS, Predix allows for familiar, frictionless connectivity, yet offers the security, regulation and certifications that industry demands. With 50 billion machines expected to come online by 2020, the Industrial Internet’s impact on GE, our customers and the world is tremendous. Everything is amplified on an industrial level. Bigger machines, bigger business, bigger issues, bigger opportunities.
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:
As an Executive Assistant (EA), you will assist a set of Executive Software Leaders by coordinating all administrative activities for their organizations. You will also routinely coordinate multiple priorities, handle tight deadlines, & address high priority requests. Our EA’s are able to “roll up their sleeves” to problem solve in order to move with speed. This role supports the CDO for Power.

Essential Responsibilities:
As cultural champions, EA’s hold the front line of the org they support
- interfacing & engaging regularly with employees & partners. In this role, you will:
  • Maintain calendars, identify conflicts and resolve promptly
  • Coordinate travel arrangements including: domestic/ international and required Visas
  • Maintain reconciliation of AMEX expenses as required in accordance with GE guidelines
  • Provide diverse and advanced administrative duties for executives and provide support to the staff on an as needed basis
  • Perform a wide variety of administrative activities that require handling of confidential information and business critical assignments in a professional business manner Prepare correspondence, invoices, distribution lists and other documents as requested and maintain files, both electronic and hard copy. Other tasks include conducting research, faxing, photocopying and mailing
  • Exhibit a highly professional image to contacts both in person and on the phone
  • Lead &/or prepare presentation materials such as executive internal and external presentations, strategy presentations, HR presentations, promotional material etc.
  • Make arrangements for on-site and off-site meetings and office events such as conferences & conference calls both internal and external to GE


Qualifications/Requirements:
Basic Qualifications
  • High school diploma or GED
  • At least 3 years of experience as an Administrative Assistant/Executive Assistant for c-level leaders
Eligibility Requirements
  • Legal authorization to work in the U.S. is required. GE may agree to sponsor an individual for an employment visa now or in the future if there is a shortage of individuals with particular skills.
  • Must be willing to work out of an office located in San Ramon, CA.
  • Must be willing to travel.


Desired Characteristics:
  • Previous experience supporting executive level clientele
  • Track record of successfully leveraging Microsoft software packages in a professional environment (Word, Excel, PowerPoint, and Outlook) and web tools such as Web-ex, etc.
  • Demonstrated ability to use, or learn new software applications
  • Demonstrated ability to handle multiple priorities and requests promptly and effectively
  • Working knowledge of various technology tools, e.g. iPhone’s etc.
  • Must be flexible / adaptable to extend work hours as needed
  • Tenacity and ability to communicate, influence and problem solve with all levels of leadership and personalities
  • Outstanding written and verbal communication skills
  • Proven track record of providing customer service/communications that are in sync with communicated organizational expectations
  • Possess excellent verbal and written communication
  • Must be able to work well in a global team environment, able to interpret administrative and operating policies and procedures for employees
#DTR


Locations: United States ; California; San Ramon

GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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