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Administrative Assistant

  • GE Digital
  • Entry-Level
  • Posted 10/27/2017 11:58:06 AM
  • 2984710
  • Job Function: Digital Technology
  • Business Segment: Digital Technology
Location(s): United States; Georgia; Atlanta

About Us:

GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

At GE Digital, we are creating technology and solutions to enable social, mobile, analytical and cloud capabilities for the Industrial Internet. The Industrial Internet is an open, global network that connects people, data and machines. It’s about making infrastructure more intelligent and advancing the industries critical to the world we live in. At GE, we believe it’s about the future of industry—energy, healthcare, transportation, manufacturing. It’s about making the world work better. GE is transforming itself to become the world's premier digital industrial company, executing critical outcomes for our customers. Explore how you can drive greater asset reliability, lower operating costs, reduce risk and accelerate operational performance with our Predix platform and software solutions.
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:

The Site Administrative Assistant is responsible for administrative duties including supporting the Site Leader & other Senior Staff Members in the Global Operations IT organization, scheduling travel and coordinating necessary documents, acting as the point of contact for various site logistics and events, supporting scheduling and preparation for team & organization-wide meetings, supporting the leadership team in planning employee events, and completing various other administrative tasks.

Essential Responsibilities:

  • Provide administrative assistance support for leadership, including calendar management, coordinating audio/visual/Telepresence needs for all leadership meetings, travel coordination, expense report processing, and visitor clearances.
  • Prepares for and/or participates in meetings by compiling agendas, preparing and distributing materials, and coordinating and communicating various departmental activities.
  • Plan and coordinate all logistics for on-site activities, meetings and training courses (e.g. supplies, meals, etc.) Act as point of contact for site calendars (including Telepresence calendaring) and backup for site contact as needed by Facilities and IT.
  • Be the first point of contact for all site visitors (external or internal), including logistics coordination and escorting visitors to the appropriate meeting location
  • Create reports and presentations using Microsoft Excel, Word and PowerPoint.
  • Collaborate in a team oriented environment with multiple priorities.
  • Responsible for providing office and clerical services, including office supply inventory management, ordering business cards, etc.
  • Highly proactive and flexible, including the ability to anticipate and identify needs, and develop, suggest and implement successful solutions across a range of assignments.
  • Problem solving ability; willingness to pitch in and take on new responsibilities and challenges, including the ability to assist in special projects from beginning to end.
  • Take an active leadership role in planning, scheduling and coordinating all logistics for employee engagement events; to include mid-year and year-end events.
  • Manage and regularly update organization-wide distribution lists and membership to collaboration forums.
  • Manage and regularly update organization charts, as needed for employee communications.
  • Perform other required office functions as directed by immediate supervisor.
  • Maintain high level of confidentiality and integrity in all interactions.
  • Strong attention to detail, and excellent written and verbal communication skills.
  • Ability to work well with minimal direction in a fast-paced environment.


    Basic Qualifications:

    • Minimum 7 years of experience in a professional setting working as an executive administrative assistant support executive level leaders.
    • Minimum 4 years of experience with Microsoft Office-Word, PowerPoint, Excel, Outlook (demonstrates a High level of proficiency).
    • Minimum 2 years of experience working in a multi-national organization supporting teams that are globally distributed.
    • Minimum 1 year of experience working with video collaboration tools and coordinating logistics for multi-site meetings.

    Eligibility Requirements:

    • Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job.
    • Must be willing to work out of an office in Alpharetta, GA.

    Desired Characteristics:

  • Excellent interpersonal skills; positive professional approach, good judgment, creative problem-solver.
  • Highly motivated, confident, able to work without direct supervision.
  • Ability to perform under pressure and against tight deadlines.
  • Ability to multitask and prioritize effectively.
  • Exhibit exceptional organization skills and detail orientation.
  • Experience interfacing with executive level managemeny.
  • Strong verbal and written communication skills and ability to draft clear and concise communications (presentations, email, etc.)
  • Excellent telephone interaction – answer and direct calls as appropriate.
  • High level of comfort with technology with proficiency in Windows, Excel, Word, PowerPoint, Visio and Outlook.
  • Demonstrates an interest in current and emerging technologies (demonstrated through training and job experience).
  • Demonstrated customer focus - evaluates work through the eyes of the customer to deliver effective outcomes and ensure high level of productivity and efficiency.
  • Strong interpersonal skills and the ability to create and maintain positive working relationships.


    Locations: United States; Georgia; Atlanta

    GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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