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Role Summary: Manage the buying process for a given set of goods. Apply sourcing policy, interface between supplier and entity with respect to specifications and budgets. Positions requiring understanding of a concepts, methods and procedures to enable sourcing execution.
Essential Responsibilities: - Order Fulfillment Manager is responsible for ensuring that the specified scope (package /material) is completely delivered at the required location at right time as per contractual requirement. - Ensures that all Progress reports are received from the suppliers in the correct form at the correct time. Order Fulfillment Manager shall review the report and further provide his/her comments. - Shall lead Kick Off Meeting to define the co-ordination procedure for Expediting set up the Buyer/CL. - Shall ensure that the Contractor's baseline schedule is available for tracking and monitoring. - Actively supports engineering & quality discipline for expediting of critical documentation. Order Fulfillment Manager shall also review and monitor critical documents submittal and approval status with Engineering and Quality function for timely release of Manufacturing clearance to meet “On time delivery” target. - Ensures that order fulfillment plans (desk & physical intervention) are prepared, maintained and updated in timely fashion. - Expedites the suppliers for progress of packages allocated for his scope including co-ordination with internal disciplines to meet the project on-time deliveries. - Checks progress by conducting supplier visits/walk downs (also unannounced, if there is suspicion of irregularities) at the manufacturers premises and their suppliers, on the manufacturing shop floors or in their offices. - PLAN-vs.-ACTUAL comparative analysis of manufacturing planning, raw material procurement and actual manufacturing activities. Order Fulfillment Manager shall share Expediting Visit Reports timely with the Project Team. - Conducts Desk Expediting Review Meetings with Suppliers and share Minutes of Meeting with the Project Team. - In case of deviations from specifications (non-conformances), assessing the effect thereof on achieving on-time delivery in coordination with Engineering/Supplier Quality. - Works with the suppliers to overcome delays with a concurred mitigation plan. - Shall highlight any bottlenecks reported by Supplier as “Areas of concern”. - Shall provide MTA User Guide to Supplier for better understanding of the tool. All MTA related queries during execution shall be addressed by Order Fulfillment Manager with support of individual function /MTA key user. - Shall support Buyer/PPLM for claim management in case of supplier delays or time extension to be issued where delay is not attributable to supplier. Order Fulfillment Manager to issue relevant notifications to supplier for delays. Order Fulfillment Manager to support Buyer for issuing Contractual Letters to Suppliers. - Shall be responsible for GRN to be entered in PMX and ensure it reflects accurate OTD. - Support Lead Order Fulfillment Manager to estimate the budget for order fulfillment activities when required. - Shall provide standard Order Fulfillment requirement to Buyer for incorporation in Purchase Order. - Shall discuss & prepare Overall Time Schedule with Supplier prior to Order Placement. - Shall provide Supplier Performance feedback to Buyer/Commodity Leader . - Shall follow all Order Fulfillment Processes & Tools.
Qualifications/Requirements: - Education - Bachelor degree in engineering / Additionally at least 5 years of relevant experience is required.
- Specific knowledge - Proven knowledge of the products being procured / monitored. - Basic knowledge of Quality. - Basic commercial awareness. - Basic knowledge on planning and scheduling associated with the production of thermal power plant equipments. - Languages: fluent in written and spoken English. - Knowledge of local language in the country of employment is considered as an advantage.
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