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Administrative Assistant - Admin Support

  • GE Power
  • Experienced
  • Posted 11/13/2017 5:39:17 PM
  • 2967535
  • Job Function: Project Management
  • Business Segment: Power Gas Power Systems
Location(s): Brazil; Barra dos Coqueiros


About Us:
GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.


Role Summary:
Coordinate and manage all applicable and delegated administrative activities and tasks on site, including but not limited to the office infrastructure, office equipment, assistance to site personnel, cleaning services coordination, interfacing with local agents and site purchasing.


Essential Responsibilities:
  • Issuing purchase orders requests according the site purchasing procedure
  • Arranging accommodation with the selected Agency and transport for new staff and assisting employee relations coordinator with visa applications as required
  • Keeping registers of accommodation and transport
    Support new arrivals for registration process, bank account opening or any other tasks which require translation.
  • To ensure the demands of the site office
    First contact for any IT issues which have to be coordinated with the IT team in the head office.
  • Organize day-to-day operation, such as office utilities
  • To procure, control and maintain site equipment and ensure proper maintenance
  • To maintain and ensure the site office and temporary site facilities are in a clean and safe working condition
  • To administer contracts such as cleaning and office maintenance
  • To produce, implement and execute site administrative procedures and regulation
  • To provide assistance and cooperation to other site employees in line with this position
  • To understand local authorities requirements and ensure compliance in coordination with the Site Manager
    Planning and arranging business travel for site management team
    Sharing of administrative duties, as instructed by site manager
    Purchasing requests for non-construction material (office, safety, IT material)
  • Consulting with vendors to obtain pricing and availability information
  • Provide backup support for employee relations coordinator
  • Administrate site transportation
  • Translating letters into Portuguese from the Site Manager
  • Coordinating and managing events or celebrations
  • Coordinating meeting rooms
  • Supporting the Site manager to arrange his meeting schedules
  • Support other Site management functions with Administration tasks
  • Any other tasks assigned by the site manager
  • Responsible for complying with any applicable EHS requirements and revert to his/her Site manager should these be not reasonably practicable to implement


Qualifications/Requirements:
  • Working Experience on international project site office
  • Good Computer Skills in using MS-Windows & Office Applications (Excel, Word, Power Point)
    Preferably
  • Experience in Industry
    Fluent in English (oral & written) and Portuguese
  • Brazilian Driving license
  • Cultural Awareness and Team Player Nature
    Trustworthy, Reliable, and Dependable
  • Preferable from local area with wide network
    Management skills to control site infrastructure contracts
  • Collaboration and Teamwork
  • Ability to make decisions / Sense of Urgency
  • Resilience
  • Motivating and Inspiring


Locations: Brazil; Barra dos Coqueiros

GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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