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Administrative Assistant 1 - Admin Support

  • GE Global Operations
  • Experienced
  • Posted 2/3/2017 1:55:19 AM
  • 2813724
  • Job Function: Finance
  • Business Segment: Global Operations Asia
Location(s): India ; Bangalore

About Us:
GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

Role Summary:
The Administrator provides effective and responsive administrative/secretarial services to support the Global Operations Leader in day-to-day business operations and activities. Primary responsibilities include:

Essential Responsibilities:
o Proactively support the Global Operations Leader by independently handling all assigned administrative duties and taking direction from and balancing the needs.
o Providing administrative support through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice payment request arrangements.
o Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.
o Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager’s signature.
o Provide general office administrative services.
o Work closely to provide administrative support to manage the Chartered Accountants Internship Program.
o In some functions, but not all:
 Will support budget management, liaising with finance to ensure costs are monitored and controlled.
 Assist with job candidate interview scheduling
 Enter temporary support requests into My Resources or other generating system.
 Run reports in excel, access, business objects and other data gathering programs
 Input and update data into Oracle databases
 Provide tactical support (answering questions on central sites and on various internal processes and e-tools).
 Help keep organization charts up to date as directed
 Maintain filing and records management systems and other office flow procedures which may be confidential
 Accurately maintan critical files
 Create statistics, send out customer brochures or correspondence, or document leads.

o Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook
o Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
o Effective time management and organizational skills; able to balance multiple priorities
o Effectively problem solves and resolve a variety of issues and topics within the job scope
o Ability to effectively interact and communicate with senior level management and corporate contacts
o Excellent interpersonal, verbal and written communications skills including strong grammatical skills
o Strong ability to work across the organization & complete task on a timely basis meeting all the required quality standards.

Desired Characteristics:
Strong oral and written communication skills. Strong interpersonal and leadership skills. Ability to work independently. Strong problem solving skills.

Locations: India ; Bangalore

GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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