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Executive Assistant

  • GE Oil & Gas
  • Experienced
  • Posted 1/23/2017 2:54:33 AM
  • 2831694
  • Job Function: Sourcing
  • Business Segment: Oil & Gas Headquarters
Location(s): China ; ShangHai; Shanghai

Essential Responsibilities:
• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executive
• Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel
• Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel
• Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division
• Direct business contacts to appropriate managers
• Make complex travel arrangements and coordinates itineraries
• Process T&L expenses for the executive
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information
• Assist in managing expense accounts and budgets
• Provide discrete and confidential coordination of sensitive company information
• Use discretion in interfacing with all levels of individuals, internally and externally
• Anticipate needs and accomplishes responsibilities without direction
• Prepare, evaluate, and edit incoming and outgoing communications for the executive
• Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments
• Perform sourcing related tasks as assigned to including placing and follow-up on POs, managing relationships with suppliers for PO execution. Managing problems and schedule changes
• Coordinate China sourcing monthly update package, including overall volume, deflation, and fulfillment execution details
• Lead yearly supplier conference agenda development, arrangements, and execution
• Quarterly all-hands meeting development and agenda + technical summits (e.g. SQE)
• Operations council and supply chain council agenda, and arrangements at GE OG China facility or factory

• Bachelor’s degree from an accredited university or college
• Minimum of 4+ years of experience in an executive or administrative assistant position
• Willingness and ability to work a flexible schedule when necessary
• Good written and spoken English communication skills

Locations: China ; ShangHai; Shanghai

GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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