Essential Responsibilities: • Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executive • Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel • Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel • Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division • Direct business contacts to appropriate managers • Make complex travel arrangements and coordinates itineraries • Process T&L expenses for the executive • Prepare presentations, reports, spreadsheets, meeting minutes and other business information • Assist in managing expense accounts and budgets • Provide discrete and confidential coordination of sensitive company information • Use discretion in interfacing with all levels of individuals, internally and externally • Anticipate needs and accomplishes responsibilities without direction • Prepare, evaluate, and edit incoming and outgoing communications for the executive • Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments • Perform sourcing related tasks as assigned to including placing and follow-up on POs, managing relationships with suppliers for PO execution. Managing problems and schedule changes • Coordinate China sourcing monthly update package, including overall volume, deflation, and fulfillment execution details • Lead yearly supplier conference agenda development, arrangements, and execution • Quarterly all-hands meeting development and agenda + technical summits (e.g. SQE) • Operations council and supply chain council agenda, and arrangements at GE OG China facility or factory
Qualifications/Requirements: • Bachelor’s degree from an accredited university or college • Minimum of 4+ years of experience in an executive or administrative assistant position • Willingness and ability to work a flexible schedule when necessary • Good written and spoken English communication skills
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