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Administrator - Admin Support

  • GE Renewable Energy
  • Experienced
  • Posted 1/31/2017 11:01:26 AM
  • 2817466
  • Job Function: Project Management
  • Business Segment: Renewable Energy Hydro
Location(s): Zambia ; Lusaka


About Us:
GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

Role Summary:
Provide Administrative Services to the management and day to day activities of the office.
Assist management and other senior Managers/Directors as requested.

Essential Responsibilities:

  • Providing Support to Site Managers and other Experts who will be stationed in the Project areas
  • Assisting in the Logistics of making Travel and Accommodation arrangements for experts coming in and going out of the country in relation to the Project
  • Assisting management Logistics with procurement and logistical duties, for site as need arises
  • Carrying out responsibilities in accordance with the organization’s policies and applicable laws
  • Assist management in obtaining work permits for expatriates and other immigration issues
  • Processing business permits on a timely basis and fire certificates
  • Liaising with the local public health inspectors and fire brigade officers for inspections required for granting business permits
  • Ensuring compliance with local statutory bodies for business permits and certificates.
  • Liaising with the main clients and clearing Agents as assigned by management
  • Make timely applications for LPOs & Rebate documentation to local authorities
  • Maintain a sound follow of LPOs & Rebates for management
  • Assist in the handling of imports and exports project material & equipment for both temporary and permanent cases
  • Demonstrate ability to maintain confidentiality & exercise discretion with respect to sensitive matters
  • Carry out other duties as may from time to time be assigned by management
  • Records management and documentation
  • Updating and filling deliveries to sites
  • Develop and maintain a sound filling system that is hands on retrieval
  • Serve as a primary point of administrative contact and liaison with other offices, individuals, institutions and operational matters concerning the office
  • Perform other related duties as required

    Qualifications/Requirements:

    • Minimum educational qualifications are Diploma of Business Administration.
    • 5 Years of experience in the field of Administration or any business related field
    • Computer Literate at a proficient level
    • Fluency in Oral and written English
    • Knowledge of principles and techniques of administrative management
    • Knowledge of employee policies and procedures
    • Knowledge of general bookkeeping
    • Knowledge of office management principles and procedures
    • Good organizational skills essential for managing every administrative responsibility
    • Excellent written and verbal communication skills
    • Good problem solving and decision making skills
    • Team Building skills
    • Analytical and problem solving skills.
    • Able to manage stress and work under pressure
    • Good time management skills
    • Have good management skills ,ability to multitask and prioritise work
    • Ability to maintain favourable public relations
    • Proficiency in MS office

      Desired Characteristics:

      • Must be self-motivated and determined
      • Must be proactive; ability to initiate one’s own work without being directed
      • Be reliable, honest and trustworthy
      • Be respectful to superiors as well as subordinates
      • Must be cooperative and supportive by nature
      • Be flexible and able to respond within short notice period
      • Demonstrate sound work ethic

        Locations: Zambia ; Lusaka

        GE offers a great work environment, professional development, challenging careers, and competitive compensation.  GE is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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